Executive Assistant

Job Description: Administrative Assistant

The Administrative Assistant plays a crucial role in supporting the day-to-day operations of an organization. She provides administrative support to one or more members of the management team, managing their schedule, organizing meetings and assisting in the preparation of documents and reports.

Main functions:

  • Timetable management and organization of meetings.
  • Writing and editing correspondence, reports and documents.
  • Phone call and email management.
  • Organization of travel and events.
  • Support in project management.


  • Ensure effective administrative support to the management team.
  • Maintain effective organization and management of time and tasks.
  • Ensure the confidentiality of sensitive information.
  • Contribute to the preparation and editing of important documents.
  • Maintain clear and effective communication with other members of the organization.


The salary for the Administrative Assistant position may vary depending on the industry, the size of the company, the candidate’s experience and skills. In Quebec, the average salary for this position is about 40,000 CAD to 55,000 CAD per year in 2023.

Useful statistics:

According to Statistics Canada data, demand for administrative assistants remains stable, with moderate growth expected as businesses grow and administrative tasks become more complex.

Required skills:

  • Degree in business administration or related field.
  • Experience in an administrative role.
  • Excellent written and verbal communication skills.
  • Good time management and organizational skills.
  • Mastery of desktop computer tools, such as the Microsoft Office suite.
  • Ability to work under pressure and manage multiple tasks at the same time

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  • Personal suitability:

The Administrative Assistant must demonstrate professionalism and discretion, as she often deals with sensitive information. She must also be organized and able to effectively manage her time to complete various tasks within tight deadlines. Good interpersonal skills are also required to interact with various members of the organization and with external customers or partners.

  • Career and development opportunities:

With additional experience and training, the Administrative Assistant can progress to administrative management or senior executive support positions, such as Executive Assistant. She may also consider specializing in specific areas, such as human resources or finance.

  • Continuing education and certifications:

Technology and work methods are constantly evolving, so it is important that the Administrative Assistant continues to train to stay up to date. Professional certifications, such as that of the International Association of Professional Administrative Assistants (IAAP), can be beneficial.

  • Working conditions:

The administrative assistant usually works in an office environment and spends a lot of time in front of a computer. Depending on the needs of the company, she may sometimes have to work outside of normal hours to support specific projects or events.

  • Conclusion:

The role of the administrative assistant is essential for the proper functioning of an organization. With strong organizational, time management and communication skills, the Administrative Assistant can contribute significantly to the efficiency and productivity of the management team. The position also offers good career development opportunities for those who are willing to adapt and grow in this dynamic field.